Host a Panel at Yama-Con

We consider submissions from everyone! Proposals are evaluated both individually and against similar types of proposals. To help you focus your proposal, here’s a list of items that will really get you noticed. Panel Submissions is Now Closed! Closes October 31st at 11:59pm

We like proposals for panels that:

  • Directly involve anime, manga or other Japanese culture. For example, a well-planned proposal that features an anime will take priority over an equally well-planned proposal that features an outside fandom, such as American comics or movies. Having said that, we do have a certain amount of leniency, especially if the fandom is large (in other words, we’ve received a lot of proposals for it) or overlaps Yama-Con’s main fandoms in some way.
  • Are well-planned and have supporting materials. The proposal is our first glimpse of how you communicate and what you want to do at Yama-Con. Make sure it’s well-written and try to include evidence that the panel will be successful. If you can’t include something in the online form (such as a picture) or a something changes after you submit, email it to (make sure to include your name and the panel name for reference).
  • Are engaging and interactive. We like lectures, too, but a proposal that introduces a creative way to communicate with the audience really catches our eyes.
  • Are more than dressing in character and showing up. You can certainly submit “in-character” panels, but we’d like to see more than, “come ask your favorite character a question” in the description. If you have support for your panel going well in the past, such as videos, we’d like to see that, too.
  • Don’t involve physicality. We know that “battle chess” and other such games are super fun, but we don’t have the room or oversight to make sure they run safely, unfortunately.
  • Aren’t speed or blind dates. You can definitely submit a proposal, but please know that we’re pretty strict with planning these sorts of events. We have to make sure that all our guests are comfortable and safe, after all. That being said, Yama-Con is a huge gathering of people with interests just like yours – any event could be the place you meet your new best friend!
  • Panels for all audience age groups are welcome. Just make sure to let us know your panel is 18+ if it is for more adult audiences!

If you have any other questions about this information or the panelist proposal form, please send an email to

How it Works

Now that you have a few guidelines, here’s a quick rundown of how the process works:

  • You submit your proposal online ON OR BEFORE October 31st, 2018. 
  • Once your panel has been submitted, you will see a confirmation page that lets you know we have received your panel.
  • Make sure that you can get emails from
  • Your panel will be entered into the decision process.
  • The committee will meet once Panel Applications close, to place proposals in one of three categories
    • Approved
    • Tentative
    • Denied
  • You’ll be notified of your status via email by June 1st.
  • During the decision process, we’ll also be in touch with any questions we have about your proposal. Because of this, we ask that you check your email regularly, at least once a week, and white list emails from *

It’s important to note that this process isn’t first-come-first-served. For example, if we get a really good proposal about something only loosely connected to anime early on, we’ll often put it in the tentative bucket until we’re sure we have space on the schedule.

That depends. You should get a confirmation email within 48 hours of submitting your proposal, but after that, there’s no set timetable. The programming committee will meet roughly once a month, but we always want to make sure we have the best panels possible. This means we may hold off on sending status updates until May 1st. Of course, you can always email us with questions or anything else you think we need:

Currently, we support laptops (PC and Mac) only. We can’t connect a tablet or phone to our system. If you plan to have a digital presentation, make sure you can run it from a laptop.

  • If you have any Videos for the screens, you must be able to give us HDMI signal. (Not VGA, DisplayPort, Mini DisplayPort, etc.).
  • If you have Audio Only on a computer, smartphone, tablet, other device, we can work with headphones jack or RCA output.
    • If you have the new Apple phones or computers with no headphone jack... Bring that adapter please!

The ABC A/V Team does our best to assist panel hosts before each panel to set up with sound and video, when needed. This advice is based on our experience to keep things moving as smoothly and timely as possible.

The best way to be sure we can support you is to take a clear picture of your laptop’s connections and email it to Be sure to include your name and panel title so we can update your panel information.

We make sure to include a projector, speakers, and equipment to connect a laptop. Unless otherwise requested, we will also provide a table, 2 chairs, and 1 microphone. Please assume that if it is not listed here you will need to provide it yourself. Please email us at, if you have any further questions.

There is free Convention WiFi available at the MCCC however it is known to be VERY unreliable; even more so when thousands of attendees are also likely using it at the same time. Our recomendation is to have all materials downloaded before your panel for easy, and smooth playback.

There can be up to 4 panelists for each panel. Events that require larger groups (such as performances) will be evaluated on a case-by-case basis.

Yes, anyone who is listed as a panelist at ABC should contribute in a visible and meaningful way during the panel. For example, someone who is coming to help transport your materials should not be listed as a group member.

You certainly can, but make sure in prominent in your write up so that the programming committee knows, along with the attendees. Also, you will be responsible for collecting the fee yourself at the event.

Unfortunately, we are not able to provide prizes. Dates are NOT allowed to be given as prizes.

Due to privacy concerns, we can't give out panelist's information, but we will happily
give your information to the other party. They can contact you at that point if they're interested.

Absolutely! A denied proposal is often a really good learning experience.

After the panel has been accepted, we take a look at your preferred schedule and the overall schedule availability to decide when and where your panel will be.We work hard to make sure your event is scheduled during your preferred hours, but sometimes we can’t. You’ll be notified in advance if we can’t make your preferred times. Room selection is done based on panel attendance numbers we’ve been gathering for the past several years. If we find that a certain type of event or specific fandom is super popular, we try
to fit it into a larger room. Of course, sometimes, the schedule works out such that only a smaller room is available during your preferred hours. Please don’t take this as a slight to your panel!

If you have very specific scheduling needs, just make sure they're made clear in your application.